How to feed your to-do list
Getting organized is serious business, judging by the number of checklists and task tracking programs available. If you are new to mobile task management software, Apple and Google have their own free apps that combine the convenience of a notes app with the ability to set notification alerts to make sure things are done on time. time.
Apples Reminders The app works on their iPhones, iPads, iPod Touch, Apple Watches, Mac computers, and iCloud.com. The Google Tasks app for Android and ios is also integrated with Gmail and Google calendar. Here are the basics of both apps.
Add a task
AT get started on your iPhone, open the Reminders app, tap New reminder in the lower left corner of the screen, and enter a task. The toolbar below provides shortcuts for assigning a notification date; you can set a specific time and a repeated time. You can choose a specific location to be notified (for example, near your supermarket), mark the reminder to showcase it, or insert an image to add visual information.
AT get started with Google Tasks on the phone, download it from the App Store if it is not already installed. Open the Google Tasks app and tap the big + button at the bottom of the screen. Type what you need to do. You can add more information by tapping the Details icon or set a scheduled reminder by selecting the Calendar icon. Press the Save button.
And when you’re done with a task, tap the circle next to it to mark it as done.
Want to save multiple related reminders in one place? Just group the tasks together on a list. In Apple’s Reminders, tap Add List in the lower right corner of the screen. Name the list, give it a color, give it an icon – then give it specific reminders. The Reminders main screen will display all of your current lists, including automatically generated lists for scheduled, marked, and current tasks.
In the Google Tasks app, tap the Menu icon in the lower left corner of the screen and select “+ Create New List”. Enter a name, tap the Done button in the top right corner, and add tasks by tapping the + button at the bottom of the screen. To switch between lists, press the Menu button and select the list you need.
To rearrange items in Apple reminders, tap a task and drag it to a new position in the list. To move an entry to another list, swipe left on the item and press the Details button. On the Details screen, go to List, tap it and choose another list.
To make one entry a subtask of another – such as listing various kitchen equipment to buy as part of your main task “Buy New Appliances” – swipe right next to an item and select Indent to make this entry a subtask of the one above; you can also tap and drag one task on top of another to make it a subtask.
To rearrange items in Google Tasks, select an entry, then press down and drag it to a new position. To sort by date, tap the three-dot More menu in the lower right corner, tap Sort by and choose Date.
To move a task to a new list, tap it and use the drop-down menu on the next screen to select a different list; here you also have options to add more details about the task, assign a date and time or add a subtask.
All tasks added to the Family list in Apple Reminders are automatically forwarded to people in your family sharing group connected to iCloud. You can also share lists with others via email, message, Slack, or other apps, which can be useful for project planning. Select a list, tap the More menu in the top right corner, choose Share List, and choose your sharing method. Once you share a list, you can assign specific tasks by pressing the Assign button and selecting someone from the group. Users of a shared list can add, remove, and tag items – and everyone is updated.
Google Tasks does not offer a dynamic sharing feature, but if you are a Gmail / Google Calendar user, you can view and share tasks from there. And you can easily create a task from an open message in the Gmail app by choosing Add to Tasks from the More menu. As with Apple’s Reminders app and iCloud accounts, your tasks appear on all devices signed in to your Google Account so you’re always up to date.